Handheld Voting
Our secure handheld voting solution allows eligible participants to vote in person or remotely in real-time at your meeting, using either our handheld or virtual pads. Results are available after voting has closed and can be displayed to those attending, before moving on to the next meeting item.
Live Voting using our Handheld Voting Solution
Our handheld solution allows organisations to conduct online meetings with secure live voting (In-person, remote or hybrid) in a transparent and impartial manner. The solution is provided as a fully managed service meaning we are on hand to manage the voting process at your meeting.
It can be used for any type of meeting where participants need to cast votes. Our secure and user-friendly handheld voting solution enables the growing requirements for meetings, conferences, and events to be held in either a hybrid or virtual manner. With a real-time results presentation feature and simple functionality, our handheld voting solution offers a user-friendly experience to many in meeting voting obstacles.
It doesn’t matter if the participants are in the same room or in different locations, everyone is able to vote in the meeting. Attendees can view the results presentation in a physical location or on local devices if elsewhere via any client broadcast of the meeting.
Suitable for any voting process where no proxy or advance voting is used.
Benefits of Handheld Voting:
- Secure live voting solution
- User-friendly device or virtual pad
- Available as a managed service
- Issued at registration desk or log on remotely to a pad
- Up to 10 voting options
- Anonymous and non-anonymous live voting
- Near instant results available
- Voting time determined by the Chair
- Run voting processes sequentially
- Withhold or publicise results to the attendees
- Client branded results presentation
- User informed of their vote selection
- Robust platform
- Voting process Independence
Security
Unlike some other in-person voting solutions on the market, handheld voting gives you the extra function of voter security, as no internet connection is needed for the physical devices. The physical devices talk directly to our platform using in room radio signals, meaning no possible external threat to the voting process. Our online virtual handheld pad solution is based on encrypted communication and can only be accessed using known credentials. Furthermore, the platform is hosted in a secure and reliable hosting facility.
Those participants who will not be attending in person will, prior to the meeting, receive a code-protected link to access the virtual handheld voting pad.
Live Voting Applications
AGMs / EGMs / SGMs
Conferences
Referendums
Regional & Constituency Voting
Assembly Meetings
Training Sessions
Workshops
Consultations
Conference Voting Platform – Device Compatibility
Our Virtual Handheld Voting system supports multiple devices. Attendees can login to the platform directly from the email or SMS link sent to them prior to the meeting on a PC, laptop, tablet or smartphone. So, voting is possible wherever your attendee may be!
Handheld Voting:
How it works
- For those participants voting remotely they are sent a personal invite, with appropriate links, and access credentials/instructions (as an email or text)
- Participants access the virtual pad and join the client ran virtual meeting broadcast and wait for the Chair to open proceedings
- Participants coming along to the meeting in-person will be issued a physical pad at the registration desk
- When the Chair opens the voting process participants can make their voting selection on the virtual or physical pad
- The participant’s voting selection is displayed on the pad once received by the system confirming to the participant their selection
- Once the Chair closes the vote the system can calculate the results, with the client deciding to ‘withhold’ or ‘publish’ the results after each voting round
- At the end of the meeting the virtual participants can close the virtual pad and those attending in-person will give the physical pad back to the registration staff before leaving the venue
Managed Service
Handheld Voting is an ideal hybrid meeting voting solution for remote and physically present meeting attendees.
UK Engage will set up and configure key parts of the voting system ahead of the meeting and undertake a proof check process with the client prior to any aspect going live.
Where participants arrive for a physical meeting, we will man the registration desk and issue physical handheld voting pads to those eligible to vote during the meeting. We will be on hand to support and run the voting processes.
We provide support to remote participants voting via the virtual handheld pads via phone and email support.
AGM Proxy Voting
If you require an AGM proxy voting solution for an AGM, EGM or SGM, we have an online voting service for you!
Please visit our Online AGM Voting page to find out more.